We are currently looking for an Administrative Assistant, NL/FR/EN, freelancer (must be able to invoice us for the effective time dedicated to this mission) who is talented for and passionate about performing the following tasks:
- Keep our "trademark" of high responsiveness and follow-up, by phone or email, to questions/requests from leads, clients, coaches, suppliers and partners.
- Maintain a perfect and efficient encoding of the activities of our projects, both in our own CRM and on external partners' platforms.
- Assure all the needed documentation from the coaches is on good time and in an appropriate manner: request, verify, follow-up, register in the internal system, classify and file.
- Coordinate everything needed to guarantee a smooth incorporation of new internal or external coaches.
- Manage the supply of stationery for the coaches.
- Draft/translate/proofread emails and other texts.
- Simplify, optimize and document processes.
- Assist the director not to become (more) crazy with his different roles and tasks.
For this to be a meaningful opportunity both for us and for you, you should:
- Have a perfect command of French, Dutch and English, oral and written.
- Be a positive, proactive, organized person.
- Have excellent time management skills and the ability to prioritize work.
- Have attention to detail and problem-solving skills
- Master MS Office software (knowledge of Wordpress and Mailchimp is a plus).
How many hours are needed?
This will vary. Now we need around 15 hours per week, but it should be reduced and adapted to the needs.
Preferably, at least in the beginning, you should come to the office in Etterbeek to perform the tasks from here, but later on we could make many of the tasks remotely if you prefer to.
When we would like you to start?
By mid March 2020.
This job has now closed
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